Oregon Administrative Code on Appraiser Certification and Licensure Board

Oregon Administrative Code
161. APPRAISER CERTIFICATION AND LICENSURE BOARD
Division 25. SCOPE OF PRACTICE AND PROCEDURES

161-025-0000. State Certified General Appraiser

A State Certified General Appraiser (SCGA) is authorized to perform appraisals for all types of real property.

Note:

Stat. Auth.: ORS 674.305(8) & 674.310
Stats. Implemented: ORS 674.310

161-025-0005. State Certified Residential Appraiser

(1) A state certified residential appraiser (SCRA) is authorized to appraise:
(a) All types of one-to-four family residential real property without regard to complexity or transaction value, which includes the appraisal of vacant or unimproved land that is utilized for one-to-four family residential purposes, and where the highest and best use is for one-to-four family residential purposes;
(b) All other types of real property having a transaction value of less than $250,000.
(2) The certified residential classification does not include the appraisal of subdivisions for which a development analysisappraisal is necessary.
(3) A state certified residential appraiser may appraise rural properties with one or more of the following:
(a) One to four unit single family residential properties:
(b) Other rural properties primarily used for recreation or other non-income producing purposes.
(4) A state certified residential appraiser may not appraise rural properties with one or more of the following:
(a) Primary use for production of agricultural income which is included in the value:
(b) Commercially valuable timber and/or mineral interests which is included in the value;
(c) Development potential for commercial or industrial improvements;
(d) Commercial/industrial improvements;
(e) Land or properties with environmental hazards.
(5) The state certified residential appraiser may appraise properties involving partial taking or where the value of the larger parcel is within the scope of practice for the state certified residential appraiser. If, during the course of a condemnation or partial taking appraisal assignment, the appraiser could reasonably expect the before value of the larger parcel to exceed the allowable transaction value for the state certified residential appraiser, the appraiser shall inform the client for whom the appraisal is being performed that the assignment exceeds the scope of their appraiser's practice.
(a) In condemnation, "larger parcel" is defined as that portion of a property which has unity of ownership, contiguity, and unity of use. These are the three conditions which must be present to establish the larger parcel for the purpose of considering the extent of severance. Condemnation means:
(A) The process by which property is acquired for public purposes through legal proceedings under the power of eminent domain;
(B) The act of a federal, state, county, or city government or district or public utility corporation vested with the right of eminent domain to take private property for public use when a public necessity exists;
(C) Upon payment of just compensation, the act of a sovereign in substituting itself in the place of the owner and taking all or part of the rights of the owner.

Note:

Stat. Auth.: ORS 674.305(8) & 674.310
Stats. Implemented: ORS 674

161-025-0010. State Licensed Appraiser

(1) A state licensed appraiser (SLA) is authorized to appraise:
(a) Non-complex, one-to-four family residential units having a transaction value of less than $1,000,000;
(b) Complex one-to-four family residential units having a transaction value of less than $250,000.
(2) If, during the course of an appraisal assignment of a one-to-four family residential property, the state licensed appraiser identifies factors that would result in the property, market conditions, property characteristics, or form of ownership, to be a complex one-to-four family residential property appraisal having a transaction value of $250,000 or more, they must inform the client that the assignment is outside the scope of their license, decline the assignment, and advise the client that a state certified residential or certified general appraiser must complete the assignment. The same is true for all other types of real property found to have a transaction value of $250,000 or more.
(3) A state licensed appraiser may appraise rural properties with one or more of the following:
(a) One to four unit single family residential properties:
(b) Other rural properties primarily used for recreation or other non-income producing purposes.
(4) A state licensed appraiser may not appraise rural properties with one or more of the following:
(a) Primary use for production of agricultural income which is included in the value:
(b) Commercially valuable timber and/or mineral interests which is included in the value;
(c) Development potential for commercial or industrial improvements;
(d) Commercial/industrial improvements;
(e) Land or properties with environmental hazards.
(5) The state licensed appraiser classification does not include the appraisal of subdivisions for which a development analysisappraisal is necessary.
(6) The state licensed appraiser may appraise properties involving partial taking or condemnation actions where the value of the larger parcel is within the scope of practice for the state licensed appraiser. If, during the course of a condemnation or partial taking appraisal assignment, the appraiser could reasonably expect the before value of the larger parcel to exceed the allowable transaction value for the state licensed appraiser, the appraiser shall inform the client for whom the appraisal is being performed that the assignment exceeds the scope of their appraiser's license.
(a) In condemnation, "larger parcel" is defined as that portion of a property which has unity of ownership, contiguity, and unity of use. These are the three conditions which must be present to establish the larger parcel for the purpose of considering the extent of severance. Condemnation means:
(A) The process by which property is acquired for public purposes through legal proceedings under the power of eminent domain;
(B) The act of a federal, state, county, or city government or district or public utility corporation vested with the right of eminent domain to take private property for public use when a public necessity exists;
(C) Upon payment of just compensation, the act of a sovereign in substituting itself in the place of the owner and taking all or part of the rights of the owner.

Note:

Stat. Auth.: ORS 674.305(8) & 674.310
Stats. Implemented: ORS 674

161-025-0025. Supervising Appraiser (SA)

(1) To supervise Registered Appraiser Assistants, the supervising appraiser must be state-certified and in “good standing” in the State of Oregon for a period of at least 3 years. Supervising Appraisers shall not have been subject to any disciplinary action within any jurisdiction within the last 3 years that affects the Supervising Appraiser's legal eligibility to engage in appraisal practice. Only qualified State Certified Residential Appraisers and State Certified General Appraisers may supervise Registered Appraiser Assistants.
(2) Supervisory appraisers may not supervise more than three (3) registered appraiser assistants at one time.
(3) The supervising appraiser shall be responsible for the training, guidance and direct supervision of the appraiser assistant by accepting responsibility for the appraisal by signing and certifying the appraisal complies with USPAP, reviewing and signing the appraiser assistant appraisal reports, and personally inspecting each appraised property with the appraiser assistant until the supervisory appraiser determines the appraiser assistant is competent to inspect the property, in accordance with the COMPETENCY RULE of USPAP for the property type and all applicable appraisal laws and rules. To do so, the supervising appraiser must:
(a) Ensure that the appraiser assistant gains sufficient knowledge, skills and abilities that will enable them to do all of the following:
(A) Define the appraisal problem.
(i) Identify and locate the real estate;
(ii) Identify the property rights to be valued;
(iii) Identify the use of the appraisal
(iv) Define value(s) to be estimated;
(v) Establish date(s) of value estimate(s);
(vi) Identify and describe the scope of the appraisal; and
(vii) Identify and describe limiting conditions or limitations.
(B) Conduct preliminary analysis, select and collect applicable data.
(i) Identify general data (regional, city and neighborhood) -- social, economic, governmental and environmental factors;
(ii) Identify specific data (subject and comparables) -- site and improvement, cost and depreciation, income/expense and capitalization rate, history of ownership and use of property; and
(iii) Identify competitive supply and demand (the subject market) -- inventory of competitive properties, sales and listings, vacancies and offerings, absorption rates, demand studies.
(C) Conduct an analysis of the subject property which includes:
(i) Site/improvements;
(ii) Size;
(iii) Costs;
(iv) Elements of comparison; and
(v) Units of comparison.
(D) Conduct highest and best use analysis (specified in terms of use, time and market participants).
(i) Land as if vacant and available; and
(ii) Property as improved (existing or proposed).
(E) Estimate land value, including on-site improvements.
(F) Estimate value of the property using each of the three approaches to value -- cost, sales comparison and income capitalization.
(G) Reconcile each value indication and reconcile the final value estimate.
(H) Report estimate(s) of value(s) as defined.
(b) Review each appraisal report the appraiser assistant prepares to ensure accuracy and reliability;
(c) Ensure that the appraisal report includes proper disclosure regarding the inspection of the subject and the comparable sales as required by OAR 161-025-0060(3).
(d) Make a clear and prominent disclosure of real estate appraisal assistance in each appraisal report by identifying each individual category of experience that the appraiser assistant provided as outlined in OAR 161-025-0025(3)(a)(A) through (H); and
(e) Accept responsibility for the appraisal report by signing and certifying that the report has been prepared in compliance with USPAP.
(f) Ensure that the appraiser assistant will be granted experience credit by doing the following:
(A) Verifying that the appraiser assistant is currently registered with the Board. Experience gained prior to registration or after a registration has lapsed will not be credited toward the experience hours required to become licensed or certified.
(B) Jointly maintain the appraisal experience log with the appraiser assistant to assure the log is accurate, current and complies with Oregon Administrative Rules. At a minimum, the appraisal log requirements shall include:
(i) Type of property;
(ii) Date of Report;
(iii) Address of appraised property;
(iv) Description of work performed by the appraiser assistant and the scope of the review and supervision of the Supervisory Appraiser;
(v) Number of actual work hours by the appraiser assistant on the assignment, and the signature and state certification number of the supervisory appraiser.
(vi) Maintain a separate experience log for each supervising appraiser.
(C) Reviewing the log on a monthly basis, have the appraiser assistant sign the log, and have the appraiser assistant maintain the ongoing log for any future application.
(D) Allowing the appraiser assistant to obtain copies of any appraisal reports on which they provided assistance.

Note:

Stat. Auth.: ORS 674.305(8) & 674.310
Stats. Implemented: ORS 674

161-025-0030. Appraiser Assistant

The appraiser assistant must register with the Board in order to receive experience credit towards obtaining a real estate appraiser license or certificate.
(1) An appraiser assistant must work under the direct supervision of an Oregon certified appraiser.
(2) The appraiser assistant, before performing an assignment for a supervising appraiser, must have the knowledge and experience to complete the assignment competently.
(3) All appraisal work completed by an appraiser assistant shall be prepared in compliance with USPAP and these administrative rules.
(4) An appraiser assistant may assist in the preparation of any and all components of the appraisal.
(5) An appraiser assistant may sign an appraisal report, provided their supervising appraiser co-signs the appraisal report and accepts full responsibility for the contents of the appraisal report.
(6) The extent of the assistance provided by an appraiser assistant to a supervising appraiser must be disclosed in the appraisal report as described in OAR 161-025-0025(3)(d).
(7) When inspecting a property, the appraiser assistant must not misrepresent their status and at all times clearly identify themselves as a registered appraiser assistant.
(8) The scope of practice for the appraiser assistant is the appraisal of those properties which the supervising appraiser is permitted to appraise.
(9) An appraiser assistant will only be granted experience credit if they have demonstrated that they have provided substantial professional real estate appraisal assistance in all categories of experience as outlined in OAR 161-025-0025(3)(a)(A) through (H).
(10) The appraiser assistant is entitled to obtain copies of any appraisal reports on which they provided professional real estate appraisal assistance.
(11) The appraiser assistant may have more than one supervising appraiser, each of whom must jointly maintain the appraisal experience log with the appraiser assistant to assure the log is accurate, current and complies with Oregon Administrative Rules. At a minimum, the appraisal log requirements shall include:
(a) Type of property;
(b) Date of Report;
(c) Address of appraised property;
(d) Description of work performed by the appraiser assistant and the scope of the review and supervision of the Supervisory Appraiser;
(e) Number of actual work hours by the appraiser assistant on the assignment; and
(f) The signature and state certification number of the supervisory appraiser.
(12) If the appraiser assistant subsequently adds or changes a supervising appraiser, the appraiser assistant must submit a Change or Add Supervising Appraiser form, signed by the new supervising appraiser(s) along with a copy of the Supervising Appraiser's Endorsement. Any experience gained with a new supervising appraiser prior to confirmation from the Board that the registration has been amended to include the new supervising appraiser(s) will not count as experience credit towards obtaining a real estate appraiser license or certificate.
(13) Appraiser Assistance Logs must be prepared and maintained as described in OAR 161-025-0025(3)(f)(B) and (C). Separate appraisal logs must be maintained for each supervising appraiser.

Note:

Stat. Auth.: ORS 674.305(8) & 674.310
Stats. Implemented: ORS 674

161-025-0040. Advertising Practices

A licensee advertising through any media may be identified as a state certified general appraiser, state certified residential appraiser or state licensed appraiser by listing the appropriate designated licensed or certified status and the appraiser's license or certificate number. No advertising may be misleading in characterizing the category of licensure or certification possessed by a licensee. A registered appraiser assistant shall not represent, nor advertise in any manner or through any media, which may mislead the public into believing that they are a licensee or that they are authorized to perform the functions of a licensee, and at all times clearly identify themselves as a registered appraiser assistant. For purposes of this section, "media" includes, but is not limited to, newspapers, magazines, business cards, and directories, including all listings in telephone directories.

Note:

Stat. Auth.: ORS 674.305(8) & 674.310
Stats. Implemented: ORS 674.310

161-025-0050. Records and Appraisal Report Retention Requirements

(1) Every state certified appraiser and every state licensed appraiser shall maintain and have custody of records of all real estate appraisal activity conducted by the appraiser or make appropriate work file retention and/or retrieval arrangements with the party having custody of such records. Such records shall be maintained by the appraiser for a period of at least five years after the date of completion of the appraisal to which the record pertains, or at least two years after final disposition of any judicial proceeding in which the appraiser provided testimony related to the assignment, whichever period expires last.
(2) Such records shall at all times be open for inspection by the Board or its duly authorized representatives.
(3) A chronological log of all real estate appraisal activity must be provided by each individual state certified appraiser or state licensed appraiser upon request by the Administrator.

Note:

Stat. Auth.: ORS 674.150, 674.305(8) & 674.310
Stats. Implemented: ORS 674.310 

161-025-0060. Appraisal Standards and USPAP

(1) All licensees must develop and communicate each appraisal assignment in compliance with these administrative rules and USPAP.
(2) A licensee employed by a group or organization that conducts itself in a manner that does not conform to USPAP Standards must take steps that are appropriate under the circumstances to ensure compliance with the Standards.
(3) All licensees must certify to what extent they personally inspected the property that is the subject of the appraisal assignment. Each report must clearly state that the subject property was: inspected both inside and out; inspected from the exterior only; or was not personally inspected by the licensee.
(4) In addition to certifying as to the extent of the subject's inspection, all licensees must also certify to what extent each of the comparable sales relied upon in the appraisal were personally inspected.
(5) All licensees must disclose in all appraisal reports whether the comparable sales analyzed in the appraisal report were or were not confirmed by a party to the transaction or an agent or representative of a party to the transaction.
(6) All licensees testifying or presenting evidence in an administrative or judicial proceeding must base their testimony or evidence only upon a written summary or self-contained appraisal report in compliance with USPAP, reflecting a report date that precedes the date of testimony, unless such testimony is being compelled by legal subpoena.
(7) The "Uniform Standards of Professional Appraisal Practice", 2008 Edition, approved and adopted by the Appraisal Standards Board of the Appraisal Foundation, dated April 27, 1987, as amended on January 1, 2008, are incorporated into the Administrative Rules of the Appraiser Certification and Licensure Board as the standards of professional conduct which shall guide the behavior of licensed and certified appraisers in the State of Oregon. Copies of the Uniform Standards of Professional Appraisal Practice may be obtained from the Appraisal Foundation located at 1029 Vermont Avenue, N.W., Suite 900, Washington D.C. 20005-3517.
(8) All licensees must list their certificate or license number and expiration date in each appraisal report.
(9) All licensees must comply with USPAP in all valuation activity, unless such valuation activity qualifies as an exclusion to real estate appraisal activity under ORS 674.100(2)(h).
(10) Notwithstanding any other provision of these rules, a licensee acting in one of the following capacities is not subject to the requirements of Standard 3 of USPAP when examining an appraisal report and workfile as part of an official investigation being conducted by the Board:
(a) Board member;
(b) Employee; or
(c) Contractor or volunteer serving at the request of the Board.
[Publications: Publications referenced are available from the agency.]

Note:

Stat. Auth.: ORS 674.305(8) & 674.310
Stats. Implemented: ORS 674